After you have analyzed your field, your strengths, and prospective companies, write your resume. Since the resume contains all relevant information, you should write it before the letter. Your letter can then highlight or expand on this information. If you have the resume you will find it easier to adapt the letter to the needs of a specific employer. Your resume is a one-page document that summarizes your skills, experiences, and qualifications for a position in your field. To be a strong applicant, you must write your resume with great care, selecting the most pertinent information and a readable {W’1*lat.You can present your resume in one of two formats: traditional or functional.

Objective The career objective sta-es the type ‘of position you are seeking – usually an entry-level position. If you wish to add anything more, name a position you would like to have in four or five years. To word the objective effectively, ask professionals in your job area. Avoid cliches such as “Energetic accountant wishes to employ fine-tuned skills in challenging position with determined, aggressive growth company.” The following are well-written, basic objectives: Entry-level managerial position in large retail chain. Systems analyst with opportunity for advancement. Position in research and development in microchip electronics. Personal Data The personal data consist of name, address, place to contact for credentials, willingness to relocate, hobbies, and interests. The first four are essential in a resume, but the last two are optional. List your current address and phone number. Tell employers how to acquire credentials and letters of reference. If you have letters in a placement file at yourscollege placement service, list the appropriate address and phone numbers. If you do not  a file indicate that you can provide names upon .request. Check with all the people ~forehand to make sure they will agree to act as references.

Because of laws passed in recent years, you do not need to reveal YOllr birth date, height, weight, health, or marital status. You may do so if you wish. – for instance, many college students give their birth date since age discrimination is rarely practiced on people in their twenties.can give information on hobbies and interests. They reveal something about you as a person, and they are topics at a surprising number of interviews. Education The education section includes pertinent information about your degree. List your college or university, major, minor, concentration, years attended, and grade point average (if good). If you attended more than one school, present them in reverse chronological order, the most recent at the top. You can also list relevant courses (many employers like to see technical writing in the list), honors and awards, extracurricular activities, and descriptions of practicums, coops, internships, and special “professional encounters,” such as extended field trips. You do not need to include your high school on the list. Two sample sections follow.

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Work Experience The work experience section includes the positions you have held that are relevant to your field of interest. List your jobs in reverse chronological order – most recent first. In some cases you might -alter the arrangement based on the importance of the experience: for example, if you first held a relevant eight-month internship and then took a job as a dishwasher when you returned to school, list the internship first. List all full-time jobs and relevant part-time ones – as far back as the summer after your senior year in high school. You do not need to include every part-time job, just significant ones (but be prepared to give complete names and dates).

Your work experience should be presented in “entries” one for each job. Each entry should have four items: job title, job- description, name of company,. dates of employment. These four items can be arranged in a· number of ways, as the examples below show. However, the Job description is the most important part of the entry. Here you describe what your duties have been, the projects you have worked on, and the machines and processes you. have used. Write the job description in the past tense, using words such as managed, directed, or developed. Arrange the items in the description in order of importance. Put the ‘important skills first, even if you didn’t perform them as often as the others. Emphasize what you think are the most important parts of the job description: To emphasize the time you worked, place the dates to the left. To emphasize your title, place that to the left. The description itself is always to the right. The examples below illustrate how to arrange the four elements to achieve different emphases.

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Order of Entries on the Page In the traditional resume, the top of any section is the most important position. Place the most important information there. Place your name, address, and career objective at the top of the page. In general, the education section is next, followed by the work section. But if you have had a relevant internship or significant full-time experience, put the work section first  traditional resume.

If your work experience is strong, you might not need a list of courses.
If education is your strong point, you might want to list your courses, or even describe the contents and projects of the courses.

The Functional Resume

The functional resume is arranged by skills and strengths. This kind of resume presents the applicant to the employer in the same way that the employer looks at the applicant: Are the relevant skills present? This style, in particular, allows students whose work experience is not relevant to their job area to stress skills learned in classes. The functional resume has these sections:

• objective
• personal data
• education
• list of employers with dates and addresses
• skills
• objective  tell your immediate occupational goal.
• personal data  include your name, address, and the address of
your placement service.
• education list your university, major, date of graduation, minors, G.P.A.

In the functional resume, the following sections are handled just as in the traditional resume: he work and skills sections are different: the work section is shorter,  skill scan be presented in a Capabilities list or in categories. Work Section For the work section, give the job title, company, and tales for each position you’ve held. You do not  however, have to present a job description. In the Sample Skills List below, notice that the writer just lists the jobs. The skills section presents the job descriptions in a different form.

Capabilities List An effective method of presenting your skills is to list all your capabilities and then follow them with a list of experiences. The capabilities are skills that will help you perform the position named in your objective. You can list just one or two words, or you can write a brief description. In the following example, the writer shows clearly in a skills list that she can handle the demands of writing a manual. Notice that the sequence of the list follows the process of actually producing the manual and demonstrates that she already knows how to perform the task. Use present tense verbs in this section.


• Gather, select, and write information in a clear effective manner.

• Analyze writing projects and make decisions about content, format, organization, and style.

• Set performance objectives to clarify the purpose of a technical . manual and each of its parts .

•. Create understandable, step-by-step instructions for specific readers to perform specific tasks.

• Collaborate with subject-matter experts in an effective way.

• Developed plan sheets and flow charts to gather information.

• Design.and layout written material for manuals, brochures,

The experience section then lists all the relevant projects that the author has worked on or completed at different jobs. In the following examine, notice that the writer lists all the kinds of documents she has written and related skills, such as “proofread copy,” that support the writing projects. Use past tense verbs in this section.


• Wrote and designed a technical operation manual for a pneumatic piston filler.

· consumers.
• Developed a promotional brochure for a career conference.

• Gathered information and wrote articles for News and Arts section of a weekly newspaper.

• Proofread copy and created headlines for a weekly newspaper.

1986 MRM Elgin, Mennonite, WI
Student Technical Writer

1985-86 Barlow Foods, Rochester, MN
Home Economist Intern

1986 Career Planning and Placement Office
Mennonite, WI

Student Writer .
1985-86 Estonian Newspaper, Mennonite, WI

News/Arts Reporter
1985-86 Estonian Newspaper, Mennonite, WI

Skills Categories To arrange skills in categories, present all your capabilities and experience after a relevant topic heading. For instance, you might have subheads for management, research, evaluation, and team membership. Write a paragraph about how you obtained these skills and what   of expertise you have. Below the categories, you should list jobs, Here is the capabilities section listed above presented as  The experience section would not change, and would follow the categories.

Project Management.  developed brochures and manuals for clients, learning how to set up schedules, review budgets, interview experts, write clear text, and design effective pages. I have proofread copy and seen the documents through all stages of the printing and production process. I have done this in industrial and free-lance situations so I feel I can use the process well. Research. I have gathered information by interviewing clients, observing processes, operating machines (such as disassembling the  and using the library. I have learned how to pursue a question so that I get the correct facts.

Client Interaction. I have worked with clients to develop manuals and brochures. I understand how to interview clients, how to let them review my work, and how to interact with them so that they pick the best design to convey their meaning. Types of Professional Documents. I have written a technician operator manual for a pneumatic piston filler, an educational food brochure on food preservation for consumers a promotional brochure for a career conference.