An initial progress report contains a brief introduction and a body that describes the work. In the introduction, you can help your reader, who might be reading several such reports, by supplying statements on the purpose or the report and the purpose of the project.

Writing the Introduction

Begin by stating the purpose of the report. A single sentence can name the project, define the time period covered by the report, anJ tell the purpose: to inform readers about the current status of the project. Mention the project’s objectives and scope, and nal!le the major work areas. This statement gives the readers an overview of the project and is, in effect, a preview list for the body of the report. If subsequent progress reports are written state the report’s number in the series ..

Writing the Work Completed Section
In the Work Completed section, specify the time period; and divide the project into major tasks. Second-level heads will identify these tasks in this and subsequent reports. The naming of these major tasks should be comprehensive, allowing these same heads to appear consistently in subsequent reports. On the other hands third-level headings (“Conveyor system,” and so on, in the outline above) should be sequential, and these will change as the project moves forward.

Writing the Work Scheduled Section
The Work Scheduled section again specifies the time period and repeats second-level ancL third-level heads from the Work Completed section. The. heads help readers grasp the continuity of work in major project areas. If readers. require a more detailed chronology of future work, divide this section into two parts:

Work Scheduled for Next Report Period
Work Proposed for Future (Dates)