The end material (references and appendixes) is placed after the body of the report.
The list of references, included when the report contains information other sources, is discussed along with citation methods in Appendix B (pp. 441-459).
The appendix contains information of a subordinate, supplementary, or highly technical nature that you do not want to place in the body of the report. Today the trend is toward greater use of to shorten the main report. Sometimes the writer treats the as an appendix to the introductory material. In most cases, you not place so much ill the appendix that you fail to in the main report. To avoid this, prepare simplified versions of complex or detailed appendix data to use within the main report. Follow these guidelines:
- Refer to each appendix item at the appropriate place in the body of the report .
- Name major subsections, under Appendixes, in the table of contents .
- Number illustrations in the appendix in the sequence begun in the body of the report.
- For short reports, continue page numbers in sequence from the last page of the body.
- For long reports, use a separate pagination system. Since the appendixes are often identified as Appendix A, Appendix 3, and so on, number the pages starting with the appropriate letter: A-I, A-2, B-1, B-2.•
The format for formal reports uses various standard elements to indicate content. Among these elements, transmittal correspondence directs the report to the person who requested the project. The title page indicates title, author, date, and other pertinent material. The table of contents lists first- and second-level heads, indicating the pages on which each section is found. The list of illustrations gives the p”ge on which each visual is found. The introduction contains brief statements on (1) the purpose of the report, (2) its scope or boundaries, (3) the procedure or method of solving the problem, (4) background information, and (5) an explanation of the problem and significance. The summary, usually placed near the beginning, is a miniaturization of the body. The conclusions and recommendation explain the main results derived in the paper. The first recommendation provides the solution to the problem posed in the paper. A clear heading and pagination system make the paper easier to grasp. A reference list documents any information used from other sources. The appendix presents highly technical material.
The following model-Illustrates a complete formal report written by ,student
RECOMMENDATION OF A POWER ACTUATEDHAMMER
February 14, 19XX
Mr. Simon Kelly
TABLE OF CONTENTS
LIST OF ILLUSTRATIONS
This report investigates two power-activated hammers, the Hunter DX350 and the Emerson R06. I researched the hammers because our current method of installing acoustic partition wall systems is too slow. Construction crews used both tools for four weeks. During that time I witnessed demonstrations, interviewed the workers, and talked’ to distributors. I evaluated the hammers in terms of four criteria: speed in repeat use, ease and satiety of use, availability of services and supplies, and cost.
The Hunter DX350 meets our needs better in each criterion, particularly safety. I recommend that we purchase .10 of them.
Builders Unlimited specializes in erecting acoustic partition wall systems. These systems are secured in place to existing concrete and steel building members by the use of several fastening devices. The present devices are proving too time consuming to use. For the frequent installation of large quantities of metal plate, hat channel, wood furring, and acoustic “z” strips, we require a fastening device that is strong,well in steel and masonry, and requires little time and to use. I recommended to management that steel stud, or shot into concrete or steel surfaces, should be used to secure the wall system in place. The installation urn« tor fastener is much faster than what is presently being used; it will prove to be a great time saver. To install these tempered steel studs, however, a suitable explosive power-actuated tool is required. As a result of my earlier suggestion, I was asked to survey the tool and select the one that is most suited to the needs of our installation procedures. Two makes of .such a tool were selected and purchased for comparison.
The purpose of this report is to determine the power-actuated tool that is most
suitable for driving tempered steel studs into concrete and steel building members
for various fastening purposes.
I selected four criteria that reflect the needs of our installation methods. The four criteria, which are of almost equal value, are speed in repeat use the ease, simplicity, and safety of the tool during use; the availability of maintenance service and related supplies; and cost.
After reviewing the market for explosive power-actuated tools, two were selected as stable or our installation situation, the Hunter DX350 and the Emerson R06. Two of each toot were purchased, and one of each given to two of our installation crews. Each crew used both brands of tools and was asked to note the performance of each over a four-week period. At the end of this time period, I interviewed all operators about the performance of each tool. I also witnessed demonstrations of each tool by its operator and Interviewed distributors suppliers of the tools and their related materials.
- In speed of repeat use, the Hunter JX350 tool is taster than the Emerson
- The Hunter DX350 has £lr1 advantage over the. Emerson R06 in safety
characteristics; both tools are easy to use.
- Hunter service and supply availability are superior,
- Hunter is slightly cheaper, but the difference is minimal.
RECOMMENDATION AND RATIONALE
On the basis of the conclusions of this study, I recommend the Hunter DX350 power-actuated tool for use by our installation crews. The only criterion in which the Emerson rates close to the of easy and safe operation. Both tools are easy to use, but the Hunter has an advantage over the Emerson with ‘respect to safety during reloading procedures.
The speed of repeated use of such a tool or gun is of great importance because of the large quantities of materials our crews install. A few minutes saved on the installation of each piece of wall plate, for example, can easily add up to a considerable amount of time saved during an entire installation project Hunter .. The Hunter has a plastic magazine holds ten charges in the handle of the tool and that allows the tool 10 be reloaded immediately after firing by barrel of the gun, It is almost identical in operation to a semiautomatic pistol.
Emerson. The Emerson requires the operator to open the breech of the tool, remove the spent charge by-hand, load one charge into it, close the breech, and then ) During the demonstration I witnessed, the Hunter averaged two to three shots io the Emerson one: this is a clear advantage when such a tool is used to install a large number of fasteners.
Conclusion. Because of the reloading nature of the gun, the Hunter
DX350 is superior to the Emerson model for rapid repeat use.