Website Development Project

The website development project is a 6 months’ project which will develop the website for the organization. This project is associated with addressing the challenges associated with procuring from the suppliers and doing business with the vendors. The project would begin on 1ST January 2018 and end on 1 July 2018. An accessible website will be created by our team which will enhance the visibility of the organization, expand our supplier base and the WordPress platform would be used to design the website. The final deliverable of this project is the fully accessible website built through WordPress and serves as the central location for all the information for the suppliers and vendors.

Success Criteria

We want to develop a website for our business / Organization in order to enhance Procurement Management and Resources with suppliers and vendors. This is the ultimate objective of our project. The range of different success criteria are as follows:
Success Criteria for Project:

  • Enhance the relationships with the suppliers and vendors.
  • Complete the project within the deadline of approximately two weeks.
  • Complete the budget within the estimated costs of the budget.
  • Complete the budget without amending the plan of the project at any stage.
  • Make the transaction processing more quick and user friendly.
  • Increase the revenues by approaching new suppliers and lowering acquisition costs.

Work Breakdown Structure for Project (WBS)

The work breakdown structure for the website development project is shown below:

WORK BREAKDOWN STRUCTURE (WBS)

WMS

Activities

Duration (Days)

Dependency

Status

I. Initiation

1.1 Developing a Project Charter

2

1.2 Submitting Project Charter

1

1.1

Open

1.3 Review of Project Charter by Sponsor

2

1.2

Open

1.4 Approval of Project Charter

1

1.3

Open

II. Planning

2.1 Creating scope statement for Website Development Project (WDP)

1

Open

2.2 Identify project team member for WDP including newly hired

3

Open

2.3 Kick-off meeting between project team members

1

2.2

Open

2.4 Development & Submission of Project Plan

3

Open

2.5 Approval of project plan

1

2.4

Open

III. Execution

3.1 Verification of customer requirements

2

Open

3.2 Designing of website methodology

3

3.1, I, II

Open

3.3 Procurement of technological tools & software’s/hardware’s

2

3.1

Open

3.4 Installation of development system and website designing

4

3.3

Open

3.5 Training newly hired staff and testing for a week

7

3.4

Open

3.6 Finally implementing live system in action

3

3.5

Open

IV. Control

4.1 Meeting with project members for keeping track of project

3

Open

4.2 Managing change within the department and organization

7

4.2

Open

4.3 Risk management and making emergency plans more strong

2

4.2

Open

4.4 Implementing feedback system for taking timely feedback from the staff and project team members.

2

4.1,4.2,4.3

Open

4.5 Implementing system for taking complaints from vendors about service and staff quality

2

Open

Operations Management/ Site Maintenance

2

Open

Web User Interface

2

Open

4.6 Update/Change project plan as and when required

3

Open

V. Closeout

5.1 Perform documentation for future projects

3

Open

5.2 Audit by external consultants

5

4

Open

5.3 Updating all records and files of the department

3

5.2

Open

5.4 End user documentation

2

5.3

Open

5.5 Application Administration Documentation

2

5.4

Open

5.6 System Administrator Documentation

2

5.5

Open

5.7 Disaster Recovery

2

5.6

Open

5.8 Archiving all documentation

3

5.7

Open

The work breakdown structure tree has also been generated which is shown below:

MILESTONE 3

Project Budget and Financial Analysis of Project

The budgeted costs of the project are shown in the table below and the financial analysis has been performed assuming that the project would be completed within 2 weeks. However, this is just an assumption the actual project completion time has been computed later through the use of critical path method. Based on the given benefits and operating expenses and a discount rate of 6%, the financial returns of this project would be as follows (Meredith, 2014):

PROJECT FINANCIAL ANALYSIS

Year

0

1

2

3

Initial Costs

500000

Annual Operating Costs

150000

150000

150000

Estimated Benefits

400000

400000

400000

Cash Flows

250000

250000

250000

Net FCF

-500000

250000

250000

250000

Discount Rate

6.50%

NPV

162118.88

IRR

23%

Payback CF

-250000

0

250000

Payback Period (years)

2

Project AON Timeline & Critical Path Identification

The activity list and the activity attributes with their duration in days and dependencies have been generated in the excel spreadsheet to perform a CPM exercise. These are shown in the table below:

ESTIMATION OF EFFORTS, DURATION & COSTS FOR WBSITE DEVELOPMENT AND PROJECT TIMELINE

Activity list

Activity Attributes

Predecessors

Duration (days)

Normal Costs

A

Project Definition & Site Architecture

10

4,000

B

Information Design

A

5

5,000

C

GUI Design (Graphic)

A

8

6000

D

Programming

A,B,C

1.5

10,000

E

Usability Testing

A

5

2,000

F

Competitive Analysis

D

3

1000

G

Copywriting

D,F

7

3000

H

QA/Testing

G

2

2500

The network diagram of all the above activities is shown in the diagram below:

We have also generated the results of the total project completion time in days and the critical paths have also been identified for the project. The critical paths are activity A, B, C, D and F, G. (Kerzner, 2013) The total time for the completion of the project is 16 days. The results are shown in the table below:

Results

Task

Early Start

Early Finish

Late Start

Late Finish

Slack

A

0

10

0

10

0

B

10

11

10

11

0

C

10

11

10

11

0

D

11

12

11

12

0

E

10

12

14

16

4

F

12

13

12

13

0

G

13

16

13

16

0

H

0

2

14

16

14

Project Completion Time

16

Days

Early start computations

A

0

0

0

0

0

0

B

10

0

0

0

0

0

C

10

0

0

0

0

0

D

10

11

11

0

0

0

E

10

0

0

0

0

0

F

0

0

0

12

0

0

G

0

0

0

12

0

13

H

0

0

0

0

0

0

Late finish computations

A

B

C

D

E

F

G

H

A

16

16

16

16

16

16

16

16

B

10

16

16

16

16

16

16

16

C

10

16

16

16

16

16

16

16

D

11

11

11

16

16

16

16

16

E

14

16

16

16

16

16

16

16

F

16

16

16

12

16

16

16

16

G

16

16

16

13

16

13

16

16

H

16

16

16

16

16

16

16

16

10

11

11

12

16

13

16

16

Finally, the Gantt chart for the website development project has also been drawn with the help of MS project as shown below:

WDP